The Port of Coos Bay will control the exchange, storage, and use of selected personal information about site visitors as described in this policy. Anonymous information in the nature of site usage statistics may be shared with others for any purpose.
The Information Collected
The Web site collects and retains two kinds of information about site visitors: anonymous information that is collected automatically and does not identify any specific user, such as time spent on website and pages visited, and certain personally identifiable information about users, such as their names, phone numbers and e-mail addresses that are submitted voluntarily. Both types of information are collected in order to improve user access, navigation, communication, and services. This information may be collected and retained automatically and voluntarily in databases.
The Reasons Information is Collected
Information gathered is intended to help serve site visitors better. Information about a user will not be collected without the user's knowledge except as described in this policy.
The collection of anonymous or non-personal information about users occurs mostly through Web site traffic analysis software. This information is used to closely monitor number of visitors to the Web site and to determine which areas of the Web site need improvement. This information is used exclusively in aggregate form so that the site can continue to be improved.
Personally identifiable information is only used to fulfill the purpose of the user’s interaction with the Port of Coos Bay, or to provide users with services or products requested by the user. If the purpose of the user’s interaction with the Port of Coos Bay is to provide information to a specific third party, the Port will use the information as directed by the user. Information may also be compiled and used to keep users informed of upcoming events, send users Port updates based on e-mail subscription, and offer new products and services that may be of interest to users.
Limited Use of Information Outside the Port
The Port of Coos Bay will not disclose personally identifiable information to third parties, other than data storage service providers who are bound to use the information only to assist us in such areas as data storage, except in accordance with this policy. Users should be aware that the Port of Coos Bay is a public agency and personal information provided to the Port may be subject to disclosure in accordance with public records laws. In exceptional cases the Port may disclose personally identifiable information to the extent necessary to identify, contact, or bring legal action against someone who may be intentionally or unintentionally causing injury to or interference with the rights or property of the Port of Coos Bay, a user, or anyone else who could be harmed by such activities.
Precautions are taken to protect user information stored in the electronic databases. However, given the nature of the Internet and the fact that network security measures are not foolproof, we cannot guarantee that electronically-stored user information will never be stolen, hacked or viewed by unauthorized persons. We maintain notification procedures as part of our information security policy, to be used in the event of a data security breach. If we are required to provide notice to you of a data security breach, the notice will be provided in electronic form to the e-mail address you have provided to us.
The use of Web site traffic analysis software to analyze traffic to this Web site may be used. The software does not create individual profiles of visitors, but collects only aggregate data.
Links to other Web sites
The Web site includes links to other Web sites as a convenience to users. When these links are used to access outside sites, the user is no longer within this site’s Web environment and we are not responsible for the privacy practices or content of the other sites. We encourage all users to be aware when they leave this site and to read the privacy statements of each and every Web site that collects personally identifiable information.
Correcting, Updating, Deleting and Deactivating Personal Information
If your information changes, you may contact us to correct, update or delete and deactivate our records. Oregon public records retention requirements may require that we retain a copy of a document containing your personally identifiable information, even when your personally identifiable information has been removed from our working database.
If you have questions about this policy, please e-mail the Port of Coos Bay