The Oregon International Port of Coos Bay is committed to a policy of full disclosure in
responding to public records requests and requests for other information regarding daily operations and various types of marine and industrial development projects to the extent allowable by Confidentiality/Non-Disclosure Agreements between the Port and a project proponent.

The Port of Coos Bay may charge to process public record requests based on the scope of the request, number of copies and staff time involved. Rates set by County and Special District General Records Retention Schedule, July 2010.

Public Record Request Form ... Click Here

Questions & Answers

The following are copies of public records and responses to requests for explanatory information.

Questions often will be abbreviated for clarity and simplicity, and multiple questions will be combined in order to provide a succinct response.

• Request:
  Please provide aggregate salaries related to Project Mainstay; the Coos Bay rail line rehabilitation; actual costs for rail line repairs; aggregate amounts of state and federal grant money received to support Project Mainstay; and aggregate amounts for the Coos Bay rail line rehabilitation.
  Click here for information.
   

• Request:
  Minutes from the Port Commission's meeting on Dec. 20, 2012, indicate that the Board of Commissioners voted to extend an exclusive negotiating agreement with Project Mainstay. This request is for a signed copy of the ENA extension with the partners of the bulk facility development called Project Mainstay and any other agreements the port had signed in December 2012 or January 2013 related to Project Mainstay.
  Click to read the ENA.

• Testimony
  Port CEO David Koch submitted written testimony on Nov. 19, 2012, to the Coos County Commission about the proposed county mineral leases to Oregon Resources Corporation (ORC) and the potential contribution of ORC freight rail transportation toward the sustainability of the Coos Bay rail line.
  Click here to read Port testimony.
   

• Testimony
  The Eugene City Council met in a work session Oct. 8, 2012, to confer with a panel of speakers as a lead up ot the discussion of a proposed "Resolution in Opposition to the Transport of Coal for Export through Eugene." Port CEO David Koch testified on the panel about the importance of the proposed Bulk Export Terminal development to invest in the revitalization and modernization of the Coos Bay Rail Line.
  Click here to read Port testimony.
   

• Request:
  Please provide a copy of the rail capacity study for Project Mainstay.
  The Engineering Analysis for Capacity Improvements on the Coos Bay rail line will be incorporated into the Section 203 Channel Modification feasibility study/environmental impact statement. The document is large, so we've broken it into smaller files.
  Part 1   (4 MB)
  Part 2   (4.5 MB)
  Part 3   (4 MB)
  Part 4   (1 MB)
   

• Testimony:
  The Eugene City Council met July 9, 2012, to discuss a proposed "Resolution in Opposition to the Transport of Coal for Export through Eugene." Port CEO David Koch provided written testimony and proposed an alternative resolution to the council. In addition, he provided a copy of the Draft Project Mainstay Economic Assessment, which is related to the current proposed concept of developing a bulk commodity export terminal at Coos Bay.
  Click here to read Port testimony.
  Click here to read Economic Assessment.
   

• Request:
  Please provide a copy of the Exclusive Negotiating Agreement/non-disclosure agreements for Project Mainstay. Click to read the ENA, ENA joinder, rail study ENA.
   

• Testimony:
  The Eugene Sustainability Commission met April 4, 2012, to discuss the concept of shipping coal along the Class 1 rail line through Eugene to Coos Bay, along the Coos Bay rail line. Port staff met with the commission providing testimony and answering questions. Click here to read Port testimony. (3.5 MB)
   

• Request:
  I am requesting any information or documentation, in your business plan or otherwise, concerning the following: trackside neighbor outreach, environmental safeguards, noise abatement, ground-borne vibration mitigation, seismic upgrades, crossing safety enhancement, crossing gridlock and blockage relief, diesel emission control and coal dust containment, and customs and border protection coordination. Click here to read response.
   

• Questions:
  During the March 26, 2012, Port Commission meeting, a member of the public, Jody McCaffree indicated that Oregon International Port of Coos Bay staff has not provided her with documents sought over the past year. Click here to read a response.
   

• Questions:
  There have been comments about using chemical spray covers on coal rail cars and questions about the amount of coal dust released during transport, either along the rail line or in the process of transferring it at a potential terminal. How effective are those treatments? What are the limits of coal dust loss that would be considered acceptable? Would coal be loaded directly into ships or would it be stored at a terminal and loaded later? Are there acceptable limits of coal dust lost in the air and water during this process?
  Click here to read response.
   

• Information on proposed liquefied natural gas terminal
  On December 9, 2011, the Oregon Attorney General's Office filed a motion with the Federal Energy Regulatory Agency requesting a re-opening of the record and reconsider the authority allowing the Jordan Cove Energy Project import LNG terminal and accompanying pipeline.
  Click here to read the motion.
  On December 12, 2011, Jordan Cove responded that the Oregon AG failed to demonstrate extraordinary circumstances necessary to warrant re-opening the record, and there was no basis for the argument the decision should be set aside. Click here to read the response.

• Request
  Please post Oregon International Port of Coos Bay CEO Jeffrey Bishop's contract.
  Click here
   

• Question/request
  What is the total option agreement price and price per acre of the Kentuck Golf Course offer from Jordan Cove to the Port of Coos Bay? Provide a map of the total area that Jordan Cove is proposing to purchase.
  Click here for mitigation site agreement (1 MB)
  Click here for map

• Request:
  Please provide a copy of the contract between the Port of Coos Bay and the company that is going to run the railroad.
  The Port has signed an interim operating agreement with ARG Trans of Benson, Ariz., to operate the Coos Bay Rail Link. Click here to read (3.6 MB)
   

• Question:
  Is the Port of Coos Bay involved in Jordan Cove Energy Project’s proposal to export natural gas? Answer:
  The Oregon International Port of Coos Bay is not involved in Jordan Cove Energy Project’s proposal or application to export natural gas. On Sept. 23, 2011, Jordan Cove filed the application with the Federal Energy Regulatory Commission (FERC) for “Long-Term Authorization to Export Liquefied Natural Gas to Free Trade Agreement Nations.” Click here to read application. (356kB)
  The Port is a member of FERC’s eSubcription system and is notified of all Jordan Cove and other south Oregon Coast-related energy filings to FERC. Anyone can sign up to receive these notices and download public information by going to https://ferconline.ferc.gov/eRegistration.aspx.

• Question:
  Would it be possible to get a copy of the new Land Option and Purchase agreement (preferably electronic) between the Port of Coos Bay and Jordan Cove? Click here for information.
   

• Public Record Request Denial
  The Coos County District Attorney made a determination on Sept. 19, 2011, on the denial of release of an exempt public record related to the Declaration of Emergency Circumstances Regarding Repairs to the Coos Bay Rail Line by the Oregon International Port of Coos Bay. Click here for the decision.
   

• Question:
  Can the Port provide filling permits for anything in Sec. 26-25-13, from 1904-1911; specifically Block 65 – Lot 19 or Lots 1-19? Click for information.
   

• Request:
  Please provide documentation that shows the Port conducted proper due diligence before declaring a state of emergency in order to bypass competitive bidding for repairs on the Coos Bay Rail Link to be made on behalf of Roseburg Forest Products. Click for information.
   

• Request:
  Please provide electronic copies of the State Grant Agreement for the 203 Channel Widening and Deepening Project and the Port of Coos Bay certification that all requirements of HB 5036 are met. Click for information.
   

• Request:
  Please provide a copy of the application from Roseburg Forest Products and or any of its assigns for emergency rail repair services on the Coos Bay rail line. Provide all documents that convinced the Port to declare a state of emergency to facilitate rail repairs and the non-disclosure agreement between the Port and Roseburg Forest Products. Click for the answer.
   

• Question:
  Can the Port provide bridge inspection reports conducted by HDR or its subcontractors or other primary contractors hired to inspect all bridges along the Coos Bay Rail Link? Please include any due diligence done by the Port prior to purchasing the line. Click for the answer.
   

• Question:
  Regarding the transaction with Southport Forest Products, are there any appraisals of the 32.88 acres? Has Southport provided financial information to support its ability to meet the terms and or a business plan for the intended use of the acreage? Click for the answer.
   

• Question:
  How much was paid to David Evans and Associates specifically for the Coos Bay Channel Widening and Deepening project approved at the September 2007 commission meeting? Click for the answer.
   

• Question:
  Did the citizens of the Oregon International Port of Coos Bay purchase the “Letter to the Community” advertisement in The World newspaper on April 2? What was the cost of the advertisement? Did the Port’s Board of Commissioners discuss this letter in a meeting and agree with the positions taken by Port CEO Jeff Bishop?  Have there been discussions with Coos County commissioners regarding Mr. Bishop’s stated position on exporting liquefied natural gas (LNG) from the Coos Bay North Spit?  Click for the answer.
   

• Question:
  The Port has engaged the services of Coast Consulting & Services since 2005 and The Marks Network for several years. How long has The Marks Network worked as a paid consultant for the Port? Does the Port have contracts with both firms and can it provide copies? What is the scope of their work and what work product detail for each of them is available that justifies the sums paid? In addition, include any “scope of work” reports, record of phone calls, memos, meeting notes between staff and both firms, monthly invoices.  Click for the answer.

The Port of Coos Bay may charge to process public record requests based on the
scope of the request, number of copies and staff time involved. Rates set by
County and Special District General Records Retention Schedule, July 2010.